Upload a photo of a work. Gallerists builds the artwork record, the offer page and the PDF you send to collectors.
Sample artist
Harbour Light IV, 2024
Oil on canvas
$18,500
No card required. Your inventory stays yours, export it as CSV any time.
The demo creates one artwork record per visitor per day. Create an account to keep adding works.
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After an opening, the details of a work live in three places at once: a photo on someone's phone, a note with the dimensions and a price buried in an email thread. Gallerists puts them in one record and builds everything a collector needs to see.
Before
After
Sample artist
Harbour Light IV, 2024
Oil on canvas
48 x 72 x 1.5 in
$18,500
Enter a work once. Every document and page that follows reads the same record, so a price change or a new status shows up everywhere at once.
Read the full walkthrough in gallery management software, or go straight to art inventory software, online viewing rooms and art availability list template.
| Output | What you get |
|---|---|
| Artwork record | The tombstone line in gallery format, the catalog description, palette, tags, location and status |
| Offer PDF | A branded availability list or single work offer, ready to attach to an email |
| Online viewing room | A private link for collectors who cannot visit, with a record of who opened it |
| Collector CRM entry | Who received the offer, who asked about the work and what they bought before |
| Invoice line | Price, tax and shipping on the invoice when the work sells |
| Public exhibition page | Your current show on the city and fair pages collectors read in the guide |
The day after an opening, the inquiries arrive all at once. Pick the works, choose the collector and send a branded PDF or a viewing room link in minutes. Gallerists records who received what, so the follow up a week later starts from facts, not memory.
Build the booth list from inventory, mark holds with an expiry date and open a viewing room for collectors who cannot travel. After the fair, every conversation is already in the art gallery CRM. See art fair booth management.
Consigned works carry their terms, the artist's share and their location. Artist statements and sales reports come from the same records, so there is no separate spreadsheet to keep. See art consignment software.
Art advisors and independent dealers keep consigned works, offers and invoices in one place, without a full gallery staff behind them. See art collection management software.
Your public profile and current exhibition appear on the Gallerists city and fair guides, the pages collectors read when they plan a visit. See list your art gallery.
Harbour Light IV, Vessel with Celadon Rim, Route 1, Fog
3 works, PDF and viewing room link
| Collector | Sent | Opened |
|---|---|---|
| R. Whitfield | Tue 09:12 | opened 2x |
| S. Okafor | Tue 09:12 | opened |
| L. Moreau | Tue 09:14 | not yet |
| D. Lindqvist | Tue 11:40 | opened |
| Work | Wall | Status | Price |
|---|---|---|---|
| Harbour Light IV | A1 | On hold until Sun | $18,500 |
| Night Field | A2 | Available | $9,800 |
| Vessel with Celadon Rim | plinth | Sold | $3,200 |
| Route 1, Fog | B1 | On hold until Fri | $4,800 |
Term
12 months
Artist share
50%
Location
Rack B4
| Work | Status | Price |
|---|---|---|
| Untitled (Study 3) | Sold | $6,400 |
| Night Field | Available | $9,800 |
| Two Chairs | On hold | $7,200 |
| Line | Amount |
|---|---|
| Night Field, 2024, oil on canvas | $9,800.00 |
| Sales tax | $869.75 |
| Crating and shipping | $640.00 |
| Total | $11,309.75 |
Current exhibition
Harbour Light
Oct 2 to Nov 14
Tue to Sat, 10 to 6
The decision usually comes down to four things: time, memory, money and control. Check each one against your own numbers.
Time per offer. If a PDF takes 20 minutes to rebuild by hand and your team sends 30 a week, that is 10 hours a week. In Gallerists the offer comes from the record you already have.
Collector history that stays. Notes, offers and purchases sit on the collector record, not in one person's inbox, so a staff change does not take relationships with it.
One bill instead of four tools. Inventory, PDFs, viewing rooms and a listing in a collector guide run on one subscription.
Roles and permissions. Sales, registrar and viewer roles decide who sees prices, who edits records and who can send offers.
More detail for decision makers in gallery management software ROI.
Your records belong to your gallery. Export every work, artist and collector as CSV at any time, on every plan, without asking us.
Read more on art gallery software security.
Collectors plan their visits by city, district and art fair. Gallerists publishes guides to galleries in New York, Los Angeles, Chicago, Miami and San Francisco, and to the major US art fairs. When your gallery joins, its profile and current exhibition appear on the pages for your city, where collectors are already looking.
List your gallery
One subscription per gallery. Yearly billing saves 50 percent and is selected by default.
$24$49 per month
$24 per month billed yearly, or $49 monthly
For a solo gallerist or an art advisor.
$74$149 per month
$74 per month billed yearly, or $149 monthly
For a gallery with a small team.
$249$499 per month
$249 per month billed yearly, or $499 monthly
For a multi artist program with several locations.
$625$1,250 per month
$625 per month billed yearly, or $1,250 monthly
For gallery groups and secondary market desks.
Compare every feature on the art gallery software pricing page.
Yes. Import works, artists and collectors from a CSV file. Most gallery databases and spreadsheets export to CSV, and Gallerists maps the columns to its fields before anything is saved.
Collectors see only what you send or publish: an offer PDF, a viewing room link or your public profile and current exhibition in the guide. Inventory, prices you have not shared and collector notes stay private.
Your gallery does. You can export everything as CSV at any time, on every plan, and you keep that export after you cancel.
Per gallery. Each plan includes a number of users: 1 on Studio, 5 on Gallery, 20 on Program and 100 on Enterprise.
On the Program and Enterprise plans, consigned artists get a portal with their works, statements and sales.
Your records stay as they are, and creating more of that item waits until the next billing period or a higher plan. Usage is counted for the billing period, so deleting a record does not give the limit back.
You can cancel any time in your account, and you keep access until the end of the period you paid for. Payments are final, as described in the refund policy.
Always. The description is a starting draft that you edit, approve and keep. Nothing is published or sent without your review.
One photo is enough to see the record, the offer page and the PDF your collectors would receive.
Upload a work and see the record